ARKLink Meeting Minutes

                               August 10, 1999; 1:00 p.m.

                               University of Central Arkansas

                                        People in attendance were:

ARKLink MEETING MINUTES- 

The meeting was called to order at 1 p.m. by co-chair Myron Flugstad.
Co-chair Janet Parsch led a discussion of the Memorandum of
Understanding. After discussion and revision of the wording, Peggy
Morrison moved and Mary Farris seconded that ARKLink adopt the
Memorandum of Understanding and distribute it to all Arkanasas
academic libraries for signing by library directors or other
authorized representatives. The motion was passed unanimously.

The adopted memorandum states:

"This Memorandum of Understanding is to record the
understanding between the members of the ARKLink Consortium,
initially composed of public and private Arkansas college and
university libraries, to work towards fulfillment of its
mission:
To increase, enhance, and facilitate cooperation among
libraries in the state of Arkansas through consortial
purchasing of resources, expanding access to resources,
and encouraging partnerships between and among libraries.

This Memorandum of Understanding may be terminated or amended
by the mutual consent of the parties at any time. Any
member library may terminate its affiliation with the
ARKLink Consortium at any time by way of written notice
to the ARKLink Board."

Janet proposed the adoption of an ARKLink letterhead and
development of a logo.

TASK FORCE REPORTS:
Kathy Sander's written report on the ARKLink Task Force on
Funding was read by Myron.
The report stated: "The Funding Task Force is collecting
information and guidelines for some 30 foundations, agencies,
and corporations that might be sources of financial assistance
for the various programs outlined by the larger group. This
information is organized in one place and can be made available
to anyone needing the data.
Along with our gathering of this information, the next step is
to begin matching sources of money with the nine funding
categories specified in our previous meeting's Minutes (June 21,
1999).
Earlier, the members of this task force indicated their
willingness to work with any group intending to prepare a grant,
submit a proposal, or make a person call.
Additional 'leads' that we can use to identify funding sources
should be directed to any member of the task force: Kathy
Sanders, Mary Ryan, Juana Young, Myron Flugstad, Amanda Moore,
Virginia Perschbacher, Wilma Cunningham, Marilyn Archer,
Madeline Williams, Brady Banta, or Bill Parton."

Peggy Morrison gave the report on the Resource Sharing Task
Force. She stated that the task force is conducting and
processing a needs assessment. Janet stated that the University
of Arkansas System Distance Education Library Task Force would
like to see ARKLink study the ideas of a courier service and a
basic core list of journals for higher education students.

Robert Frizzell gave the report for the Database Purchasing Task
Force. The task force had done an analysis on the survey
results that David Glick had compiled and distributed at the
June 21 meeting. After discussion, the group agreed to propose
that Psych-Lit, Cinahl, and MLA be the initial databases offered
to the membership. Bob agreed to draft a letter to academic
library directors to explain the advantage of consortial
purchasing of these three databases. It was decided to include
the MOU, database cost information, and the explanatory letter
in the same mailing.
October 15, 1999 was set as the deadline to commit to the database
purchasing proposal.

Sloan Powell made a motion to proceed with the database purchasing
proposal. Beth Juhl seconded and the motion was passed unanimously.

Janet reported on the Arkansas Digital Library proposal status.
A senate concurrent resolution sponsored by Jodie Mahoney has been
passed that provides for Senate and House Interim Committees to study
the digital library concept and report to the Legislative Council by
September 30, 2000.
The discussion elicited the following action steps that need to be
taken to advance the proposal: 

1) show benefits to citizens;
2) develop constituency;
3) look at restructuring the proposal;
4) get list of members of Joint Committee on Education; and
5) write an executive summary of the proposal.

Peggy Morrison (UAMS), Sloan Powell (UCA), Susan Goldner (UALR Law);
Ruth Riley (UAMS), Martha Coleman (Westark), Lorraine Lorne (UAF Law),
Myron Flugstad (ASU), and Janet Parsch (UAF) volunteered to continue
working on the proposal.

The next meeting was set for the Arkansas Library Association fall
conference on Monday, Oct. 11, 1999 from 4:30 to 5:30 in the
DoubleTree Hotel in Little Rock.

The meeting was adjourned.
Respectfully submitted,
Minutes written from notes taken by Rod Miller

Last updated January 10, 2000
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